assistant office manager

Assistant Office Manager Job Purpose: Supports company operations by maintaining office systems and processes 

Assistant Office Manager Job Duties:

• Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties.
• Maintains building services by identifying, selecting, and monitoring vendors.
• Accomplishes project results by communicating and coordinating requirements; expediting fulfillment; evaluating milestone accomplishments; evaluating optional courses of action; changing assumptions and direction; updating media plans.
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and shipping.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by producing, reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• using a range of office software, including email, spreadsheets and databases
  

Skills/Qualifications: 

Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills, Procurement, Shipping, Travel & Logistics Plan. 
Fluent in Portuguese required.

Systems Engineer

Systems engineer Job Purpose: Design, develop maintain the software, computer systems and networks.  

Systems Engineer Job Duties: 

• The system engineer has the main responsibility to ensure that the computer systems are working optimally and successfully.

• Make sure the compatibility of the hardware and software used by the company.

• It is also needed to ensure the safety and security of the company systems.

• It is the responsibility to update and upgrade the systems regularly or in a timely manner.

• He or she has to make sure that the network connections to the systems are up and functioning properly.

• The system engineer needs to design the computer systems accordingly to the needs.

• He or she is responsible for checking system specifications as well.

• There are many other basic jobs to fulfill such as performing functional analysis and testing the computer applications.

Skills/Qualifications:

• The person needs to have the excellent knowledge about different software languages and their network applications as well.

• He or she should have a very good knowledge of different operating systems and security devises.

• The person needs to be an excellent communicator and should have the skills both verbal and written.

• The person needs to be a good leader as well as a team player to do the supervision and management effectively.

• He or she should be able to manage, coordinate and organize data properly.

• It is needs to gather a comprehensive view for the designing and development and then design new concepts.

• The person should have the ability to work within the strict given deadlines.

• The other skills required to do the job are the analytical, make decisions and solve problems.

• He or she needs to be able to work in high pressure situations and deadlines perfectly.

• He or she should have the excellent leadership qualities to be a god leader.

• The engineer has the responsibility to provide the appropriate training and the instructions to lead junior engineers.
• Fluent in Portuguese required.